Door County Tourism Zone Commission : Meeting Minutes

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April 12, 2007 First Meeting of the Door County Tourism Zone

DOOR COUNTY TOURISM ZONE COMMISSION 1
MEETING MINUTES
Thursday, April 12, 2007
Paul J. Bertschinger Community Center
7860 Highway 42, Egg Harbor

The founding meeting of the Door County Tourism Zone Commission was held on April 12, 2007 at the Bertschinger Community Center was called to order by at 3:30 P.M.

Present: The following municipal elected officials were present to sign the intergovernmental cooperation agreement:
Denise Bhirdo � Village of Sister Bay
William Casey � Town of Liberty Grove
Bruce Hill � Village of Egg Harbor
Merrill Runquist � Town of Gibraltar
Paul Peterson � Town of Egg Harbor
Jim Parent � Town of Baileys Harbor
Paul Burton � Village of Ephraim
Charles Tice � Town of Sevastopol
George Bagnall � Town of Jacksonport

Staff Members: The following municipal officials were also present:
Robert Kufrin � Village of Sister Bay
Walter Kalms � Town of Liberty Grove
Pat Gureski � Village of Egg Harbor
Diane Kirkland � Village of Ephraim
Others: Karen Raymore, Door County Visitor Bureau, Jerry Zaug, Fred Anderson, John Lowery, Greg
Stillman, John Cox, Claire Murphy

Paul Burton identified several grammatical errors in the draft agreement which had been previously distributed. Karen Raymore identified one other sentence that needed to be reworded. Subject to those the agreement was signed by member municipalities at 3:45 p.m.

The Commission appointees were introduced:
Robert Kufrin � Village of Sister Bay, Village Administrator
Bryan Nelson � Town of Baileys Harbor, Blacksmith Inn
Bill Weddig � Town of Gibraltar,
Bruce Hill � Village of Egg Harbor, Lull Abi Inn
Barb Lautenbach � Town of Jacksonport, Innlet Motel
Craig (Nedd) Nedderson � Village of Ephraim, Eagle Harbor Inn
Charles Tice � Town of Sevastopol, Contractor

Robert Kufrin had prepared a tentative agenda assuming the agreement would be signed. There was discussion if the meeting had been properly noticed. It was agreed that since the commission had not existed prior to the meeting this afternoon that the posting was acceptable. Hill noted the initial term of office for the offices is only six months to give future members an opportunity to serve.

A motion was made by Hill, seconded by Nelson that the Tourism Zone Commission act to elect officers for initial six month terms. Motion carried � All ayes. Robert Kufrin volunteered to act as chairperson when no one else volunteered first. A motion was made by Nelson, seconded by Hill that Robert Kufrin be nominated for chairperson. Motion carried � All ayes. Kufrin abstained

A motion was made by Nedderson seconded by Weddig to close nominations for chair. Motion carried � All ayes. Kufrin abstained.

A motion was made by Hill, seconded by Nelson to nominate himself for vice-chairperson. Motion carried � All ayes. Hill abstained.

A motion was made by Tice seconded by Nedderson to close nominations for vice-chair. Motion carried � All ayes. Hill abstained.,

The Commission discussed the role and responsibilities for Secretary Treasurer. A motion was made by Nelson seconded by Hill to table nominations for Secretary Treasurer. Motion carried � All ayes.
The Tourism Zone Commission discussed the need for accounting and administrative support. Kufrin stated that in January he had contacted Kerber Rose to submit a proposal based upon the initial cooperation agreement. Kufrin distributed the proposal and the Tourism Zone Commission
determined that no action should be taken without further study. A motion was made by Hill seconded by Weddig to invite Kerber Rose to make a resentation on administrative and accounting services for the Commission at the next Commission meeting. Motion carried � All ayes.

A motion was made by Weddig seconded by Nedderson to invite Stangel & Assoc. to make a presentation on administration and accounting services for the Commission at the next Commission meeting. Motion carried � All ayes.

Weddig volunteered to contact Stangel to be present. Kufrin also mentioned the fact that certain actions need to be authorized in order to get the Tourism Zone Commission started including a mailing address and FEIN. A motion was made by Nelson seconded by Weddig to have Kufrin obtain a Sister Bay Post Office Box. Motion carried � All ayes.

A motion was made by Hill seconded by Tice to have Kufrin file for a Tax Identification Number. Motion carried � All ayes.

The Tourism Zone Commission discussed the need for banking services and Kufrin distributed proposals that he had obtained from Baylake Bank and North Shore Bank. The Tourism Zone Commission determined that there was no special urgency for action and would defer a decision until
a future meeting. Nedderson volunteered to contact Associated Bank for proposal similar to ones received from Baylake Bank and North Shore Bank.
Door County Tourism Zone Commission Minutes, April 12, 2007

Kufrin noted that there are still two at large members to be elected. Commission members should send suggestions for the two at large innkeeper representatives on the Commission to Kufrin prior to the next meeting.

Next meeting: Wednesday, April 18, 2007 at 9:00 am at the Baileys Harbor Town Hall. Meeting agendas will be established by Kufrin and sent to all Commission members and Municipal Clerks in participating municipalities.

Adjournment: A motion was made by Hill seconded by Tice adjourn. Motion carried � All ayes.

Respectfully submitted,

Robert Kufrin
Chairperson

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