Door County Tourism Zone Commission : Meeting Minutes

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May 31, 2007 Door County Tourism Zone Commission Meeting

DOOR COUNTY TOURISM ZONE COMMISSION
MEETING MINUTES
Thursday May 31, 2007
Sister Bay Fire Station

A regularly scheduled meeting of the Door County Tourism Zone Commission was called to order at 9:04 Am, on Thursday, May 31, 2007 by.

The following were present:
Paul Georgia
Craig Neddersen
Patti Taylor
Jon Jarosh
John Lowry
Sally Everhardus
Karen Raymore
Diane Lensert
Chuck Tice
Barb Lautenbach
Jim Sarkis
Robert Kufrin
Andy Coulson
Charlie Most Jr.
Bryan Nelson
Bill Weddig
Bruce Hill

There were no minutes to report from last week.

Agenda:
A motion was made by Charlie Most Seconded by Craig Neddersen to approve the agenda as originally posted and published by our municipal clerks. All voted in favor of the motion to approve the agenda. All Ayes no Nays

Operations and Issues
Diane reported that there are currently 404 permits that have been issued. There are still 202 that are still open that have not responded. There have only been about 20 that have been removed and added to the removed list.

The question has been brought up about exemptions for Room Tax if it is a longer stay? It has been agreed that would be a good question for an attorney. Paul brought up Administrative Code 11.48; Paul believes he has given copies to some of the group. It defines Transit, as any person residing at one location for a continuous period of less than one month. A continuing monthly rental of a particular room(s) by a business including a trucking company, a railway, and an airline to be used by its employees for lay over purposes. It was discussed that this would be a good question for Randy Nesbitt. Paul also stated that typically you go through the Department of Administration before the Department of Revenue. Diane also brought up that the phone calls have decreased. They are hoping by the end of the month things will have stabilized a little.

The question was brought up should there be a standard letter sent out for those whom have not responded? We have talked about having Randy Nesbitt help out with that letter. There were no other questions for Diane.
Sections 4 and 5 are new language. Motion was made by Andy Coulson seconded by Bruce Hill to approve accept the Tourism Zone Entity Agreement subject to the modifications in Sections 4 and 5 and additional verbiage related to conflict resolution in Item 8 and agreement amendment provisions added as

Item # 10. Eleven commissioners voted in favor Charlie Most voted against this motion.

Chuck Tice made a motion to Leave Item #4 relating to vendors stated performance standards unchanged. Bryan Nelson seconded the motion. All voted in favor. Motion passed.

Andy Coulson made a motion to change Item #5 from practical to practicable. Charlie Most seconded the motion. All voted in favor. The motion passed.

Bruce Hill made a motion that the Tourism Zone Commission Entity agreement may be amended at any time by mutual agreement of both parties

Craig Neddersen seconded the motion. All voted in favor. The motion passed.

Motion made by Jim Sarkis seconded by Bruce Hill to proceed to sign the Tourism Zone Commission Entity Agreement. Eleven commissioners voted in favor; One commissioner (Charlie Most) voted against. The motion passed.

Banking Services
A meeting was held at Jim Sarkis� office and three banks were interviewed. After lengthy discussion the commission went with the recommendation of Associated Bank. Associated was the most cost-effective choice. Bruce Hill made a motion Barb Lautenbach seconded to choose Associated Bank as the Commission�s financial institution. Eleven (11) commissioners voted in favor. One (1) commissioner, Jim Sarkis abstained because of a potential conflict of interest cited. Motion passed.

Bruce Hill had concerns about non-payment of taxes.

Patti Taylor would like to see a canned non-compliance letter be sent out. Patti also thought it was important that we draft by-laws.

Paul Georgia spoke of internal controls, separation of related organizational functions, and inquired of Dianne Lensert if a compliance calendar could be put together. Bryan Nelson would like to see by-laws drafted. Bill Weddig had concerns about our web-site development.

Chuck Tice discussed whether or not the commission needs a permanent office. He also spoke of having an audit committee, hiring an administrative assistant, the need to attract other communities, and compliance actions against drifters or those not being in compliance.

A motion was made by Craig Neddersen and seconded by Chuck Tice to adjourn the meeting. All voted in favor. Motion passed. Meeting was adjourned.

Respectfully submitted,

Paul J. Georgia
Secretary/Treasurer

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